Substitute House Bill No. 5682

Public Act No. 00-25

An Act Concerning Controllable Property Filing Requirements And Electronic State Purchases.

Be it enacted by the Senate and House of Representatives in General Assembly convened:

Section 1. Section 4-36 of the general statutes is repealed and the following is substituted in lieu thereof:

Each state agency shall establish and keep an inventory account in the form prescribed by the Comptroller, and shall, annually, on or before [August] October first, transmit to [her] the Comptroller a detailed inventory, as of June thirtieth, of all of the following property owned by the state and in the custody of such agency: (1) Real property, and (2) personal property having a value of one thousand dollars or more. [, and (3)] For audit purposes, each state agency shall establish and keep a list of personal property having a value of less than one thousand dollars and defined as "controllable property" in the property control manual published by the Comptroller.

Sec. 2. Section 4-98 of the general statutes, as amended by section 1 of public act 99-1, is repealed and the following is substituted in lieu thereof:

(a) Except for such emergency purchases as are made by a budgeted agency under regulations promulgated by the Commissioner of Administrative Services, no budgeted agency nor any agent thereof shall incur any obligation, by order, contract or otherwise, except by the issue of a purchase order and [commitment] any other documentation necessary to process the transaction transmitted by the budgeted agency or its agents to the commissioner and the Comptroller, provided the amount to be charged against the appropriation for a budgeted agency in any year for a purchase order [and commitment] for a current expenditure shall be the amount anticipated to be spent in such year. The amount to be charged against the appropriation for any budgeted agency in any year for a capital expenditure, including an instalment purchase, shall be the state's total cost for such capital expenditure unless otherwise authorized by the General Assembly or approved by the Finance Advisory Committee. Upon the receipt of any such purchase order and [commitment] any other documentation necessary to process the transaction, the Comptroller shall immediately charge the same to the specific appropriation of the budgeted agency issuing the same and certify on the face of the purchase order that the purchase is approved and recorded, if the proposed [commitment] purchase is within the applicable specific appropriation and the budgeted agency has unencumbered funds sufficient to defray such expenditure. The Comptroller shall promptly transmit such certified purchase order to the vendor named [therein] in the purchase order.

[(b) Notwithstanding the provisions of subsection (a), the Comptroller may delegate to a budgeted agency the certification and transmission requirements of this section and authorize a budgeted agency to retain the agency copy of the purchase order and commitment, provided said agency transmits the information contained in such purchase order and commitment to the Comptroller. Such delegation and authorization shall be made in accordance with procedures which the Comptroller shall establish in regulations adopted in accordance with the provisions of chapter 54.]

[(c)] (b) Notwithstanding the provisions of subsection (a), the Comptroller may delegate to any budgeted agency the certification and transmission requirements of purchase orders using authorized electronic methods, provided such agency transmits the information contained in such [order and commitment] purchase orders to the Comptroller. Upon receipt of any such electronic transmission, the Comptroller shall immediately charge the same to the specific appropriation of the budgeted agency issuing the same and shall electronically certify that the purchase is approved and recorded, if the proposed purchase is within the applicable specific appropriation and the budgeted agency has unencumbered funds sufficient to defray such expenditure. Upon receipt of the Comptroller's certification, the budgeted agency shall transmit the purchase order to the vendor named in the purchase order.

[(d)] (c) Notwithstanding the provisions of subsection (a) or (b), the Comptroller may allow budgeted agencies to use purchasing cards for purchases of ten thousand dollars or less. No budgeted agency, or any official, employee or agent of a budgeted agency, shall incur any obligation using such a card, except in accordance with procedures established by the Comptroller.

Approved May 1, 2000